Some careers have more impact than others.

If you’re looking for a career where you can make a real impression, join HSBC and discover how valued you’ll be. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further.

Our Markets business is one of the largest of its kind in the world. It combines sophisticated 24- hour global coverage with a detailed knowledge of local markets. Our services are offered both online and offline in more than 60 countries and territories worldwide. We specialise in foreign exchange, credits and rates, structured derivatives, equities and debt, equity and equity-linked capital markets. 

We are currently seeking a high calibre professional to join our team as an Executive Assistant.

Principal Responsibilities

Key purpose of the role:

Provides office services by implementing administrative systems, procedures, policies, and monitoring administrative projects. The role includes the following key responsibilities:

• Provide full administration/office support to the team, as required, anticipating workload and supporting with appropriate materials
• Reply to and formulate correspondence on behalf of the Line Manager or team
• Manage line manager or team e-mails and inboxes as required - responding, prioritising and printing
• Manage Line Manager or team diaries as required – organising meeting and booking rooms
• Ensure meeting papers, agenda items, presentations and MI are collated for meetings
• Monitor meeting action items as appropriate, advising Line Manager/team of progress
• Prepare presentation materials (PDFs, presentations, agendas, minutes, etc.)
• Prepare, reconcile and submit all expenses in a timely manner
• Place stationery orders via BuySmart for general office supplies, business cards, diaries, etc
• Use of Lotus Notes/Office packages to produce and type documents
• Co-ordinate travel and accommodation requirements, including obtaining visas as required
• Ad hoc duties as required by the team or business

• Previous secretarial / PA experience within an Investment Bank (5+ years desirable)
• Strong organisational and planning skills
• Ability to handle multiple deadlines in a fast-paced environment
• Proficient use of Microsoft Office
• Dynamic and proactive approach
• Basic understanding of the Finance industry
• GCSE level English and Mathematics

You’ll achieve more when you join HSBC. 
http://www.hsbc.com/careers

HSBC is committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and opportunities to grow within an inclusive and diverse environment. Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.

Issued by The Hongkong and Shanghai Banking Corporation Limited.