Roadshow Administrative Assistant (Japanese speaking) - Fixed-Term Contract
Hong Kong
FIRST
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full time
Published on www.allthetopbananas.com 23 Jan 2025
Roadshow Administrative Assistant (Japanese speaking) - Fixed-Term Contract
FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. Operating as a full-service agency partner or through embedding specialist talent into client teams, FIRST brings brands and people together through creative, connected experiences. FIRST works with clients across various industries, including financial services, technology, new & traditional media, aerospace, healthcare, and professional services. FIRST has received numerous accolades, including being named one of the Top 150 Event Organizers & Agencies in the USA by Eventex and being listed among the "200 Top Marketing Agencies" in 2023, 2022 & 2021 by Chief Marketer. What You Would Get To Do FIRST is seeking a highly professional individual to work within our client’s embedded team to support with the execution of a wide range of in-person & virtual Roadshow functions. The ideal candidate will have excellent communication and negotiating skills and the ability to successfully manage stakeholder relationships in a fast-paced environment. This position reports to the Global Team Leader. Responsibilities Support team with venue sourcing and restaurant bookings Provide full administrative support to the Tokyo Roadshow desk Support team with database management (Plan-It) when required Arrange credit card authorisation for client accommodation Attend group events in London, where required, and manage delegate registration Maintain and update the roadshow team directories for hotel sales, reception, concierge, and account service contacts Book on-campus conference space and set up dial-ins when required Support team with ad hoc requests/projects Qualifications Fluency in Japanese Flexible to work outside of normal business hours as required Restaurant/Hotel/Venue background preferred Investment Banking/Roadshow experience (not required) A self-starter who is motivated, proactive, and solutions-oriented Attention to detail/accuracy is vital Ability to multi-task and prioritise Enjoys working as part of a team and works collaboratively Competent with Microsoft Office, particularly Word and Excel Good communication skills (verbal and written) Confident, driven, and motivated to succeed FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We stand firm: FIRST will not tolerate discrimination or harassment based on any protected characteristics.
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FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. Operating as a full-service agency partner or through embedding specialist talent into client teams, FIRST brings brands and people together through creative, connected experiences. FIRST works with clients across various industries, including financial services, technology, new & traditional media, aerospace, healthcare, and professional services. FIRST has received numerous accolades, including being named one of the Top 150 Event Organizers & Agencies in the USA by Eventex and being listed among the "200 Top Marketing Agencies" in 2023, 2022 & 2021 by Chief Marketer. What You Would Get To Do FIRST is seeking a highly professional individual to work within our client’s embedded team to support with the execution of a wide range of in-person & virtual Roadshow functions. The ideal candidate will have excellent communication and negotiating skills and the ability to successfully manage stakeholder relationships in a fast-paced environment. This position reports to the Global Team Leader. Responsibilities Support team with venue sourcing and restaurant bookings Provide full administrative support to the Tokyo Roadshow desk Support team with database management (Plan-It) when required Arrange credit card authorisation for client accommodation Attend group events in London, where required, and manage delegate registration Maintain and update the roadshow team directories for hotel sales, reception, concierge, and account service contacts Book on-campus conference space and set up dial-ins when required Support team with ad hoc requests/projects Qualifications Fluency in Japanese Flexible to work outside of normal business hours as required Restaurant/Hotel/Venue background preferred Investment Banking/Roadshow experience (not required) A self-starter who is motivated, proactive, and solutions-oriented Attention to detail/accuracy is vital Ability to multi-task and prioritise Enjoys working as part of a team and works collaboratively Competent with Microsoft Office, particularly Word and Excel Good communication skills (verbal and written) Confident, driven, and motivated to succeed FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We stand firm: FIRST will not tolerate discrimination or harassment based on any protected characteristics.
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