The Offer

• Leadership Role
• Opportunity to make a positive impact
• Fantastic work culture

The Job

Job Title: Event Manager (5-Month Contract)

Position Type: Full-Time, 5-Month Contract (Commencing November)

Location: Hong Kong

Primary Responsibilities:

• Event Planning, Coordination and Execution:
• Understand and serve the value proposition of the event to the highest standards.
• Plan and coordinate the task categories by putting them in a master plan and ensuring task completion and milestones achievement in a timely manner and flawless execution.
• Raise issues as they appear with the leadership team and contribute to finding and implementing adequate solutions.

Speaker Coordination:

•  Ensure smooth communication and logistical arrangements with event speakers.
•  Arrange schedules to coordinate speaker participation.

Sponsorship Management:

•   Build and sustain meaningful relationships with sponsors.
•   Deliver sponsor benefits accurately, ensuring their satisfaction.

Travel Logistics:

• Work with the event coordinator to manage travel plans for speakers, sponsors, and important participants, aligning them with event needs.

Documentation and Communication:

•  Record and transcribe essential meeting notes for pre and post-summit review, ensuring accuracy in English, Putonghua, and Cantonese.

Onsite Event Management and troubleshooting:

•  Lead setup and operational tasks for a flawless event experience.
•  Swiftly meet and address attendee needs.

Post-Event Analysis:

•  Support the Event Director in creating a detailed white paper summarizing Summit discussions.
•  Coordinate transcript teams and proofread transcripts in Traditional and Simplified Chinese for accuracy 

Further Responsibilities:

• Collaborate effectively with suppliers and vendors, including production and security teams, to guarantee event success.
• Assist the Event Coordinator in delivering top-tier concierge services.
• Collaborate with the Event Director and PR Manager to develop comprehensive post-event materials and documentation.

This role provides a unique chance to oversee the coordination of a highly esteemed summit, working alongside a diverse and talented team. We invite qualified and passionate individuals in event management to apply and bring their expertise to create an outstanding event experience.

The initial contract is for 5 months, with a potential 2-month extension based on business requirements.

The Profile

Qualifications:

• Bachelor’s degree in Event Management, Marketing, or a related discipline.
• A minimum of 2 years of proven experience in event or conference coordination/management.
• Demonstrated success in managing and executing events.
• Superior organizational skills with acute attention to detail.
• Strong verbal and written communication skills in English, Putonghua, and Cantonese.
• Proficiency in Microsoft Office Suite and 
• Ability to perform effectively under pressure and adapt to dynamic environments.

Personal Attributes:

• Exhibits a positive, proactive, and professional demeanor.
• Exceptional team player with a collaborative spirit.
• Must possess a valid permit to work in Hong Kong.
• Commitment to a standard 40-hour work week, with the flexibility to accommodate event-specific demands.

The Employer

Our client is a leading enterprise specializing in event management, concierge services, and entertainment solutions, catering to corporate and individual clientele in Asia and worldwide.