HighLife Asia is a leading enterprise specializing in event management, concierge services, and entertainment solutions, catering to corporate and individual clientele in Asia and worldwide.

Based in Hong Kong, we elevate experiences with our premier event management, wedding services, concierge, and entertainment solutions. From corporate conferences to private celebrations, we manage every detail with precision. Our personalized concierge services meet all your event and lifestyle needs, offering exclusive products, services, renowned artists, live performances, and VIP privileges. Our mission is to deliver exceptional service and create unforgettable memories for our corporate and individual clients.

The Role

Job Title: Event Manager (5-Month Contract)

Position Type: Full-Time, 5-Month Contract (Commencing November)

Location: Hong Kong

Primary Responsibilities:

Event Planning, Coordination and Execution:

Understand and serve the value proposition of the event to the highest standards.

Plan and coordinate the task categories by putting them in a master plan and ensuring task completion and milestones achievement in a timely manner and flawless execution.

Raise issues as they appear with the leadership team and contribute to finding and implementing adequate solutions.

Speaker Coordination:

   - Ensure smooth communication and logistical arrangements with event speakers.

   - Arrange schedules to coordinate speaker participation.

Sponsorship Management:

   - Build and sustain meaningful relationships with sponsors.

   - Deliver sponsor benefits accurately, ensuring their satisfaction.

Travel Logistics:

   - Work with the event coordinator to manage travel plans for speakers, sponsors, and important participants, aligning them with event needs.

Documentation and Communication:

   - Record and transcribe essential meeting notes for pre and post-summit review, ensuring accuracy in English, Putonghua, and Cantonese.

Onsite Event Management and troubleshooting:

   - Lead setup and operational tasks for a flawless event experience.

   - Swiftly meet and address attendee needs.

Post-Event Analysis:

   - Support the Event Director in creating a detailed white paper summarizing Summit discussions.

   - Coordinate transcript teams and proofread transcripts in Traditional and Simplified Chinese for accuracy 

Further Responsibilities:

- Collaborate effectively with suppliers and vendors, including production and security teams, to guarantee event success.

- Assist the Event Coordinator in delivering top-tier concierge services.

- Collaborate with the Event Director and PR Manager to develop comprehensive post-event materials and documentation.

This role provides a unique chance to oversee the coordination of a highly esteemed summit, working alongside a diverse and talented team. We invite qualified and passionate individuals in event management to apply and bring their expertise to create an outstanding event experience.

The initial contract is for 5 months, with a potential 2-month extension based on business requirements.

Ideal Profile

Qualifications:

• Bachelor’s degree in Event Management, Marketing, or a related discipline.
• A minimum of 2 years of proven experience in event or conference coordination/management.
• Demonstrated success in managing and executing events.
• Superior organizational skills with acute attention to detail.
• Strong verbal and written communication skills in English, Putonghua, and Cantonese.
• Proficiency in Microsoft Office Suite and 
• Ability to perform effectively under pressure and adapt to dynamic environments.

Personal Attributes:

• Exhibits a positive, proactive, and professional demeanor.
• Exceptional team player with a collaborative spirit.
• Must possess a valid permit to work in Hong Kong.
• Commitment to a standard 40-hour work week, with the flexibility to accommodate event-specific demands.

What's on Offer?

• Leadership Role
• Opportunity to make a positive impact
• Fantastic work culture